Executive Assistant Job at AllStar Staffing Group, Boston, MA

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  • AllStar Staffing Group
  • Boston, MA

Job Description

We have an immediate need for a Sr Admin Assist/Executive Assistant at leading organization conveniently located in downtown Boston. This is a temp to perm opportunity. This position will work a hybrid schedule.

Job Duties Include:

  • Maintains Executive Director’s calendars; schedule and confirm appointments
  • Prepares agendas and material necessary for meetings
  • Schedules calls, distribute outlook invitations, coordinate webcast meetings
  • Prepares and distributes meeting minutes
  • Prepares PowerPoint slides
  • Coordinates and schedules travel arrangements
  • Prepares expense reports
  • Drafts and composes routine correspondence
  • Handles administrative projects for the assigned functions
  • Prepares miscellaneous reports and correspondence
  • Prepares mailing and shipping labels
  • Prepares and maintains files for assigned functions
  • Assists in preparation and attendance at key meetings
  • Performs other miscellaneous duties as assigned

Job Requirements Include :

  • 1+ years of experience providing Executive Level Administrative Support
  • Bachelor's degree preferred
  • Experience in working with and scheduling web-based and face to face meeting preparation, meeting coordination, preparation of scientific minutes, creation of PowerPoint presentations, scheduling travel, maintaining an executive’s calendar.
  • Proficiency in MS Word, Power Point and Excel required.

Job Tags

Permanent employment, Temporary work, Immediate start,

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