Job Description

We have an immediate need for a Sr Admin Assist/Executive Assistant at leading organization conveniently located in downtown Boston. This is a temp to perm opportunity. This position will work a hybrid schedule.

Job Duties Include:

• Maintains Executive Director’s calendars; schedule and confirm appointments
• Prepares agendas and material necessary for meetings
• Schedules calls, distribute outlook invitations, coordinate webcast meetings
• Prepares and distributes meeting minutes
• Prepares PowerPoint slides
• Coordinates and schedules travel arrangements
• Prepares expense reports
• Drafts and composes routine correspondence
• Handles administrative projects for the assigned functions
• Prepares miscellaneous reports and correspondence
• Prepares mailing and shipping labels
• Prepares and maintains files for assigned functions
• Assists in preparation and attendance at key meetings
• Performs other miscellaneous duties as assigned

Job Requirements Include :

• 1+ years of experience providing Executive Level Administrative Support
• Bachelor's degree preferred
• Experience in working with and scheduling web-based and face to face meeting preparation, meeting coordination, preparation of scientific minutes, creation of PowerPoint presentations, scheduling travel, maintaining an executive’s calendar.
• Proficiency in MS Word, Power Point and Excel required.

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