Job Description

What you’ll need to succeed as an Executive Assistant II at XPO

Minimum qualifications:

• 2 years of administrative assistant or office management experience
• Proficiency in Microsoft Office tools (including Outlook, Word, Excel and PowerPoint)
• Proven ability to multitask and meet deadlines effectively
• Experience coordinating logistics for small meetings or events
• Demonstrated ability to maintain strict confidentiality with company materials and information
• Ability to handle varied tasks requiring discretion and independent judgment
• A highly organized work style with excellent time management skills
• Ability to present clear, organized and thorough information, both written and verbal

Preferred qualifications:

• Bachelor’s degree or administrative certification
• 4 or more years of administrative assistant or office management experience
• Prior experience supporting senior and/or C-suite executives

About the Executive Assistant II job

Pay, benefits and more:

• Competitive compensation package
• Full health insurance benefits are available on day one
• Life and disability insurance
• Earn up to 15 days of PTO over your first year
• 9 paid company holidays
• 401(k) option with company match
• Education assistance
• Opportunity to participate in a company incentive plan

What you’ll do on a typical day:

• Provide executive support to the Chief Communications Officer and Senior Vice President of Sales
• Maintain accurate calendars and prioritize key deliverables
• Plan and coordinate domestic and international travel itineraries and accommodations
• Prepare expense reports, process invoices and manage external billing for key suppliers
• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Collaborate with others to organize a variety of team events
• Support building-wide and company events, including guest office arrangements, visitor access, parking, catering and meeting room setups
• Perform ad-hoc reporting as requested by executives
• Serve as the liaison between building facilities and department staff for facility updates and needs, and collaborate with executive assistants across locations

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO. 

We are proud to be an Equal Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. 

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification. 

Review XPO's candidate privacy statement here .

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