Job Description

Job Description

Job Description

We are seeking a detail-oriented and reliable Billing Specialist to join our law firm’s administrative team. This role is responsible for preparing, processing, and reviewing client invoices in a timely and accurate manner. The ideal candidate has experience with legal billing software, understands the nuances of timekeeping and billing for legal services, and can communicate professionally with attorneys and clients.

Key Responsibilities:

• Generate and review monthly client invoices using Prolaw legal billing software

• Ensure accuracy of billable time entries, expenses, and rates in accordance with firm policies.

• Coordinate with attorneys and the Firm Administrator to finalize pre-bills and resolve discrepancies.

• Submit invoices via electronic billing platforms through Prolaw

• Track billing deadlines and maintain organized billing cycles.

• Respond to client inquiries regarding billing and payment status.

• Assist with collections, including following up on outstanding receivables.

• Posting client payments

• Help with Trust Accounting Reconciliation

• Maintain the confidentiality of sensitive client and firm information at all times.

• Opening client files and maintaining up-to-date contact information in Prolaw

Qualifications:

• High school diploma or equivalent required; and associate or bachelor’s degree in accounting, business, or a related field preferred.

• Minimum 2 years of billing experience, preferably in a law firm

• Proficiency in Microsoft Office Suite and previous legal billing software.

• Excellent attention to detail, time management, and organizational skills.

• Strong communication and interpersonal abilities.

• Ability to prioritize and meet tight deadlines in a fast-paced environment.

• Demonstrates a collaborative and eager approach by working closely with attorneys and the Firm Administrator to ensure the billing needs of the firm are met efficiently and accurately."

Preferred Qualifications:

• Experience working with multiple attorneys or practice groups.

• Experience with Prolaw

• Basic understanding of law firm financial operations, law firm billing, including trust accounting and fee agreements.

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