Job Description

Large plaintiff litigation firm in Century City is seeking an experienced Executive Assistant to provide direct support to a law firm Partner. This role requires a highly organized, proactive, and discreet professional capable of managing complex administrative and legal support tasks. The ideal candidate will have experience in a law firm setting and be comfortable navigating both high-level executive assistance and basic legal administrative duties.

Executive & Administrative Support

• Provide high-level support to the Partner, ensuring exceptional organization and communication on their behalf.
• Manage the Partner's calendar, including scheduling, conflict resolution, and prioritization.
• Prepare documents, reports, presentations, and agendas using Microsoft Word, Excel, and PowerPoint.
• Arrange and coordinate travel, accommodations, and itineraries.
• Answer, screen, and route phone calls; manage email and text communications with urgency and professionalism.
• Track deadlines, tasks, and key initiatives; ensure timely follow-up on all action items.
• Assist with firm-wide initiatives focused on operational efficiency, compliance, and software implementation.

Legal & Paralegal-Style Tasks

• Conduct preliminary legal research using Westlaw, PACER, and other legal databases.
• Monitor and maintain court dockets, calendaring key dates and deadlines for the Partner.
• Draft, review, and format basic legal documents, correspondence, and client communications.
• Organize and maintain case files (digital and physical), pleadings, and discovery documents.
• Assist in trial preparation, including compiling exhibits, witness lists, and trial binders.
• File legal documents electronically with courts and administrative agencies.
• liaise with court clerks, opposing counsel, and clients on behalf of the Partner.
• Maintain compliance with legal filing requirements, deadlines, and internal protocols.

Qualifications:

Minimum 5 years of experience as an Executive Assistant, with at least some exposure to legal or professional services environments.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong legal research skills and familiarity with legal database tools.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential information with the highest level of discretion.
• Ability to multitask, prioritize competing deadlines, and remain calm under pressure.
• Professional demeanor and the ability to interact confidently with attorneys, staff, clients, and court personnel.

Location: Century City

Parking: Covered

Schedule: 9:00AM-5:30PM (30 min lunch)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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