Job Description

The mission of Crystal Bridges Museum of American Art is to welcome all to celebrate the American spirit in a setting that unites the power of art with the beauty of nature. Founded by philanthropist and arts patron Alice Walton, Crystal Bridges is a public non-profit charitable organization. Job Description: Position Title: Library and Archives Assistant Position Type: Full-Time FLSA Classification: Division: Learning and Engagement Department: Library Reports to: Director of Library and Archives About Crystal Bridges: The mission of Crystal Bridges Museum of American Art is to welcome all to celebrate the American spirit in a setting that unites the power of art with the beauty of nature. Founded by philanthropist and arts patron Alice Walton, Crystal Bridges is a public non-profit charitable organization. Position Summary: Reporting to the Director of Library and Archives, the Library and Archives Assistant provides guest services and administrative and specialized support within Crystal Bridges' Library and Archives department. Responsibilities span the museum's reference, rare book, and archival collections. The Assistant supports circulation and reference, library cataloging, archival processing, and day-to-day operations. This position also acts as the primary department liaison for library volunteers. The library welcomes all museum guests, and the Library and Archives Assistant plays a key role in creating an open and engaging guest experience. The work schedule is Wednesday-Sunday to cover 10:00-6:00 library open hours on those days. Principal Responsibilities: Circulation & Reference Issue library cards and maintain patron accounts Check library materials in/out Respond to reference requests; manage research appointments In collaboration with library volunteers and the museum's technology and facilities teams, manage the physical library space, including computer workstations, the library welcome desk, and the main stacks Library Volunteers Supervise volunteer shifts Train library volunteers; create and update volunteer training and reference materials Book Collections Copy catalog new library acquisitions Participate in projects to improve collection metadata Archival Collections Assist with archival processing by completing inventories, researching and digitizing materials, and contributing to the creation of archival records and finding aids Administration Support the Director of Library and Archives and the Technical Services Librarian in the creation of meeting/presentation materials and library information resources Research services and products; inventory and order supplies Additional Responsibilities: Assist with library tours and public programs Support biannual collection inventories of the reference collection, as well as as-needed collection shifts of reference, rare book, and archival collections Participate on department, division, and museum-wide working groups and committees Perform other related duties as assigned by the Director of Library and Archives Qualifications and Skills: Education, Training, and Traits BA or equivalent experience One year of related experience in a library, museum, or comparable work environment Experience working with volunteers or as a volunteer Proficient in Microsoft Office; capacity to use and accurately enter data into complex information management systems Strong organizational skills, including attention to detail and deadlines Excellent oral and written communication skills Ability to work independently and to effectively interact with a wide range of colleagues and constituents Preferred Skills and Abilities Experience supervising or coordinating the work of volunteers Background in library and information science, art history, American history, museum studies, or a related field Knowledge of print and electronic resources for art Art subject cataloging experience Experience working with rare and/or artist books Experience processing archival collections Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: In the work environment described below, position requires work at a desk, utilizing a computer and a telephone for prolonged periods of time, good eye/hand coordination, bending and stretching for filing, and physical stamina to lift a minimum of 25 pounds to a height of at least three feet for file and materials storage as appropriate for the demands of the office. Visual acuity to review written materials is required for this job. Work environment: Work will be performed in an office environment and museum spaces. The noise level in the museum work environment is usually low to moderate. All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work. Crystal Bridges is an equal opportunity employer committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Atomic Weapons Establishment

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