Job Description

The Office Assistant (OA) in the Imaging and Record Services Section is responsible to pull, back-shift and refile folders, file documents into folders, analyze documents for completeness, and sorts and prepares by document type. The OA must have the ability to learn to use various photocopiers and folding machines and operate scanners to convert fingerprint cards to electronic images. The OA prepares and reviews documents for imaging and input into the Justice Electronic Document Imaging system with conscientious attention to detail and maintains Bureau files.



Additional Job Related Information


The position numbers associated with this job control are 420-761-1441-144, 420-761-1441-032, and 420-795-1441-001.

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the Duty Statement .

Working Conditions

Enclosed office building, concrete floor, air- conditioned, windowed, and illuminated file room containing ergonomic work stations, desks, tables, and rows of carriages containing file records in a smoke-free environment which contains some paper dust.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE ASSISTANT (GENERAL)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-472158

Position #(s):

420-761-1441-XXX

Working Title:

Office Assistant

Classification:

OFFICE ASSISTANT (GENERAL)

$3,075.00 - $3,849.00 A

$3,379.00 - $4,230.00 B

# of Positions:

3

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Permanent, Full Time

Work Shift:

Day Shift

Work Week:

Monday - Friday

Department Information

This position is located in the California Justice Information Services Division, Bureau of Criminal Information & Analysis, Records & Biometric Identification Branch, Imaging & Live Scan Program, Imaging & Record Services Section.

Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.

Additional Salary Information

Please note that this classification contains multiple salary ranges. New-to-State employees will be given the minimum salary of Range A, unless you meet Alternate Range Criteria 282. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations.

ALTERNATE RANGE CRITERIA 282


Established 3/28/89


Range A. This range shall apply to incumbents who do not meet the criteria for payment in Range B.


Range B. This range shall apply to incumbents who have satisfactorily completed either:


1. One year of experience in California state service performing clerical duties at a level of responsibility equivalent to that of an Office Assistant (General) Range A. or


2. Experience: One year of clerical experience. (Academic education above the 12th grade may be substituted for one year of the required general experience on the basis of either: [a] one year of general education being equivalent to three months of experience; or [b] one year of education of a business or commercial nature being equivalent to six months of experience.) and


Education: Either equivalent to completion of the 12th grade; or completion of a business school curriculum; or completion of a clerical work experience training program such as those offered through Manpower Development and Training Act. (One year of clerical work experience may be substituted for the required education.)


When the requirements for the criteria for a range are met and the appointing power so recommends, the employee shall receive a rate under the provisions of DPA Rule 599.674.

For more information about the Department, please visit the Attorney General’s website at

Special Requirements

A fingerprint check is required.

Clearly indicate JC-472158 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma . An official transcript will be required prior to appointment.

A background check is required (if applicable).


Completion of an online hiring test is REQUIRED to proceed in the selection process for this position. An email with test information will be sent to all applicants within 15 business days after the close of this job posting from assessment.support@doj.ca.gov. If you submitted your application and have not received the test information email within 15 business days after the close of the job posting, please immediately contact the hiring contact listed on this job posting.

Hiring assessments are typically taken on a personal computer and may require candidates to visually identify information, type long passages, listen to audio recordings, or speak into an audio recorder. If you need a reasonable accommodation to take this test, please contact Satnam Shergill by the final filing date listed on this bulletin.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/22/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.


Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice

Mail in-CJIS Divisions

Attn: Satnam Shergill - JC-472158

PO Box 160608

Sacramento, CA 95816-0608

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice

Drop off- CJIS Divisions

Satnam Shergill - JC-472158

4949 Broadway

Sacramento, CA 95820

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  The Statement of Qualifications (SOQ) is required for this position. The SOQ is a narrative discussion of the candidate's education, training, experience, and skills as it relates to the desirable qualifications and duties for the position. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ should explain in detail why the candidate believes his or her knowledge, skills, and abilities could apply towards this position. Your response should be typed in Arial 12 point font and no more than two pages in length. Resumes will not be considered a substitute for the SOQ. Your application may be disqualified from consideration if your SOQ does not adhere to the requirements.

• Other - A cover letter is required and must be included.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Sorts, prep’s by document type. Pulls, and refiles folders on to an 8-foot high mobile shelving units

• File documents into folders

• Analyzing documents for completeness and accuracy

• OA prepares and reviews documents for imaging and input into the Justice Electronic Document Imaging (JEDI) system with conscientious attention to detail and maintains Bureau files

• Must be able to lift and move boxes weighing at least 20 pounds, carry an armload of folders not to exceed 10 inches in height, and push loaded folder carts weighing up to 225 pounds

• Maintains files by straightening/shifting folders, looking for misfiled folders, repairs/replaces old folders, and replaces number labels to folders when needed. Backshift’s folder’s as necessary

Benefits

Please access this link for information on benefits afforded to employees who work for the State of California -

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Satnam Shergill
(916) 210-2513
Satnam.Shergill@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information about Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Job Tags

Remote job, Permanent employment, Full time, Work experience placement, Immediate start, Shift work, Day shift, Afternoon shift, Monday to Friday,

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