Executive Assistant to Chief Executive Officer (Fresno) Job at CPS1, Inc., Fresno, CA

VUtZNFNMakZSS3V1eFdTTnUvODRLU2lQcUE9PQ==
  • CPS1, Inc.
  • Fresno, CA

Job Description

Executive Assistant to the CEO (Part-Time to Full-Time) | CPS1 Security

Location : Remote with occasional in-person meetings (if local to Central California preferred)

Start : 20 hours / week, growing to 40 hours / week based on performance

Industry : Security, Executive Leadership, Operations

Are you highly organized, fiercely reliable, and capable of staying five steps ahead?

CPS1 Security, a nationally recognized leader in physical security and executive protection, is hiring an Executive Assistant to directly support its CEO.

This is more than a calendar-and-email job. We're looking for a true force multiplier—someone who thrives in a fast-paced, mission-driven environment and can bring calm to chaos.

Key Responsibilities

  • Email and Communication Filtering
  • Prioritize incoming messages and ensure only the most essential reach the CEO’s desk.
  • Meeting & Calendar Management
  • Proactively schedule and prepare for internal / external meetings while balancing professional and personal calendars.
  • Travel & Event Coordination
  • Book flights, accommodations, and logistics; oversee corporate events aligned with CEO's availability and brand mission.
  • Project & Task Tracking
  • Keep the CEO updated on key initiatives, progress, and deadlines. Know what’s critical before it's even said.
  • Time Optimization
  • Constantly look for ways to streamline schedules and reduce inefficiencies.
  • Monitor expenses tied to the CEO’s activities and ensure all budgeting is sharp and accurate.
  • Confidentiality & Discretion
  • Handle highly sensitive information with absolute trust, loyalty, and professionalism.
  • Team & Network Coordination
  • Act as a liaison between internal teams, external stakeholders, and the CEO’s personal network.
  • Lifestyle Management
  • Support with scheduling personal appointments and family-related coordination to maintain balance.

Daily Cadence

  • Review & update CEO’s calendar
  • Inbox management : achieve Inbox Zero by 10AM & 5PM PST
  • Coordinate meetings, speaking engagements, and travel
  • Compile daily To-Do list and complete all action requests via Slack, Voxer, and email
  • Prepare for check-ins with CEO and maintain running Admin Agenda
  • Brief review of 6-week calendar for proactive planning
  • End-of-day inbox sweep & prep next day’s tasks
  • Use personal and professional network for lead generation
  • Potential for IG updates as needed - additional income potential

Weekly Rhythm

  • Audit 6-week calendar view for accuracy
  • Confirm invite responses, client program scheduling, and family commitments
  • Meet with CEO’s wife to align on travel and family logistics
  • Confirm or update all travel itineraries
  • Send weekly status report on action items and upcoming needs

Who You Are

  • A trusted executor who thrives in a role where autonomy and proactivity are essential
  • 5+ years experience supporting C-Suite executives (bonus if in the security, defense, or consulting world)
  • Ultra detail-oriented, calm under pressure, and ruthlessly organized
  • Tech-savvy (Google Suite, Slack, Zoom, Telegram, Airtable, Voxer, etc.)
  • Someone who treats discretion like doctrine - likely to sign an NDA upon start
  • You don’t just keep up—you stay ahead

Create a job alert for this search

#J-18808-Ljbffr

Job Tags

Full time, Part time, Local area, Remote work,

Similar Jobs

Jobot

Full Charge Bookkeeper (Logistics) Job at Jobot

 ...solutions for industrial and commercial construction projects across Virginia and Maryland for over 30 years.Why join us?* Hybrid or remote work available for experienced and independently capable designers* Salary $50-75k or hourly equivalent* Medical/Dental/Vision... 

Austreim Excavating

Construction Laborer Job at Austreim Excavating

 ...Job Description Job Description Austreim Excavating is now hiring full time laborers. Monday - Friday, no travel, great pay and benefits. Austreim offers it's employees a great place to grow their career. Work is primarily in the Brookings area performing... 

General Dynamics Information Technology

SCITLS Virtualization & VDI Lead Job at General Dynamics Information Technology

 ...Description: Seize your opportunity to make a personal impact as a SCITLS Virtualization & VDI Lead supporting USSTRATCOM . GDIT is your place to make meaningful contributions to challenging projects, build your skills, and grow a rewarding career. At GDIT,... 

GardaWorld

Security Officer - Immediate Hire Job at GardaWorld

 ...Description GardaWorld Security Services is Now Hiring a Tactical Security Officer! Ready to suit up...  ...you: Site Location: Kenosha, WI 53144 Full-time, Thursday through Sunday, 2nd shift 3 p.m. to 11 p.m. Part-time, Saturday, Sunday, Tuesday and Wednesday, 2nd... 

NAPA Management Services Corporation

Anesthesiologist - Day Kimball Hospital - Full Time Job at NAPA Management Services Corporation

 ...Job Description Position Title: Anesthesiologist - Day Kimball Hospital - Full Time Location: Putnam, CT US Position Type: Full time Job ID: JR9090 Anesthesiologist opportunity with non-profit provider, Day Kimball Hospital, near Connecticut/Rhode...